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How to Apply to the Institute?

Application Procedure

The Collegium de Lyon employs a selection process designed to find the most high-level applications and the most innovative projects, while ensuring equality between the applicants, a transparent process and the respect of the data provided by applicants.

Applicants may submit either their own original projects or projects covering research themes included in existing scientific collaborations. Generally speaking, preference may be given to projects that match one of the three main academic fields of the Université de Lyon's Initiative of excellence (IDEX): BioHealth and Society, Sciences and Engineering, Humanities and Urbanity.

The stages of the application process and the criteria for selection at each stage are described in the guidelines for applications. Advice for preparing an application is also included, as well as information about how we use the data you provide.

Specific information about applying, such as the link to the online application tool, is detailed in the calls for applications
 

a - Receipt of Applications

 

The call for direct applications is open each year between May 31 and September 30. When an application is first created, it appears listed as "incomplete"; submitted applications are listed as "complete".

The staff of the Collegium de Lyon is available to assist applicants throughout the call for application, in particular applicants who are looking for a scientific partner at the academic site. We also check the submitted documents on a regular basis and let applicants know if any of their files are inadequate or corrupted. Any mistakes can be amended as long as the call for application is open. As a consequence, it is strongly advised not to wait until the very last minute to submit an application, because last-minute applications cannot be checked by the staff of the Collegium de Lyon for mistakes or missing documents in the application.

The call for applications closes on September 30 at midnight GMT+1/Paris time. After this date, applicants will no longer be able to edit their application, submit missing files or replace inadequate or corrupted files. Submitted applications will then be listed as "processing", and applications that have been created but not submitted are listed as "abandoned".

Applications will be formally verified between the October 1 and 7, after the call for application closes. At this point, they are either listed as "verified", or "rejected". Applicants will receive an automatic e-mail informing them of the result of this verification.

 

b - Admissibility check

Between October 7 and 15, completed applications are checked by the Collegium de Lyon staff for the admissibility of the application, according to the following criteria:

  • Level of education: applicants must hold a PhD. Applicants who have not yet defended their dissertation may not apply.
  • Professional status: only applications from researchers with a work employment contract (tenured or not) in a foreign higher education or research institution (French institutions abroad excluded), before, during and after their research stay at the Collegium de Lyon, are accepted. French applicants are admissible, if they match the above criteria.
  • Scientific partnership with a laboratory of the Université de Lyon: the applicant must have identified one or more potential partnerships with laboratories and research teams in this academic center, which may yield scientific cooperation during the stay.
  • Mastery of the English language: Applicants are expected to master the English language sufficiently well to participate in the activities of the Institute.

The admissibility of the application is decided by the director of the Collegium de Lyon. An acknowledgment of admissibility or non-admissibility is automatically sent to the applicant. The application is then listed as "admissible" or as "rejected", accordingly.

c - Selection by the Scientific Advisory Board

The selection is made by the Collegium de Lyon’s Scientific Advisory Board between October 16 and December 5. The advisory board selects applicants according to the following criteria:

  • Quality of the profile of the applicant (experience, publications)
  • Quality of the submitted project (in particular its innovative nature)
  • Potential for integration in the Lyon/Saint-Etienne academic site and reasons for choosing Lyon
  • Expected outcomes of the project

 

The Scientific Advisory Board also aims to gather a coherent, balanced cohort of researchers that covers a variety of fields of research, genders, ages and geographical origins of the applicants. Original projects and projects corresponding to specific research themes are reviewed using the same criteria and at the same time. A list of selected applicants, a ranked waiting list, and a list of non-selected applicants are prepared.

The selection of the Scientific Advisory Board is not communicated to applicants until it has been confirmed by the Executive Committee.

 

d - Validation by the Executive Committee

 

The list proposed by the Scientific Advisory board is reviewed by the Collegium de Lyon’s Executive Committee by December 20. The Committee checks that the selection is in keeping with the objectives provided by the Université de Lyon to the Collegium de Lyon and decides on the final selection.

Applicants are automatically notified of the results of the selection by the December 31. On the online application tool, only rejected applications and applications on the waiting list are still listed. Applicants will no longer have access to their applications. The reasons applicants were not selected will not be detailed formally. However, applicants who were not selected may contact the director of the Collegium de Lyon for advice on how they could improve their next application.

In January, selected applicants receive an official invitation letter detailing the conditions for a stay at the Collegium de Lyon, and specifying its duration and dates.

 

Specific Cases

Associated Researchers

Outstanding foreign researchers who are staying temporarily in Lyon but did not apply to the Collegium de Lyon may be granted the status of Associated Researcher of the Collegium de Lyon, with no stipend, by the director of the Institute, after approval from the Executive Committee. This status enables them to participate in the academic life of the Institute, and to benefit from some of its services and resources. In particular, it is granted to the partners of the Collegium de Lyon fellows, if they are also scholars.